Digital Document Indexing

Some companies and organizations face a lot of problems as a result of traditional methods of storing documents; this leads the developers to develop different digital methods for indexing documents electronically to facilitate the storage and retrieval process.

Types of indexing

There are several types of electronic Indexing such as:

Alphabetic Indexing

Where digital documents are indexed alphabetically, makes it easier to search by using the letters only to find files.

Keywords Indexing

This type can be created through key words, according to the work of the organization and its various activities and staff.

Departments Indexing

Files and documents for each management department can be divided, where the user can access the files of his department.

Electronic Indexing Benefits

Increase productivity

Electronic indexing helps achieving a lot of work in less time and be finished on time, without committed to the routine and official procedures.

Access files remotely

User can access documents remotely through electronic indexing which allowing him to retrieve documents from different places.

Improve customer service

Electronic indexing enables employee to access customer data in no time which increases customer satisfaction and reach high level of service.

Low cost

Electronic indexing process costs are considered low costs according to those paid during the use of paperwork, and its losses.

Easy indexing process

Electronic indexing made by advanced software through steady steps which performed by the user to index his documents.

Keep the confidentiality of documents

Electronic indexing helps authorized user only to access documents and that it keeps the confidentiality of documents and avoid penetrate.

Conclusion

There are many factors that helped in the success of the document management systems software and the most important of these factors is electronic indexing with various types and multiple benefits that help to increase productivity and improve business performance.

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