Currently, all organizations and companies head to use the latest technological ways for the management and storage of documents, making use of document imaging systems is important to meet the business needs and achievement transactions on time.
What is a document imaging system?
This system converts huge amounts of documents into electronic form by capturing various documents, making it easier for users to access documents by using various devices anywhere, anytime.
Document imaging system should include some important capabilities to meet your business needs and get the desired goals.
Ease of access and inserting
The main task of any software system is facilitating work. Easy storage and access to captured documents are the most important document imaging system capabilities where users can reach the captured documents in different places.
Document imaging system ensures that the possibility of scan each document individually or scanning batches of documents and included at the same time. Scanning can be supported also by using mobile devices as smartphones for more availability.
Support optical character recognition feature (OCR)
OCR feature helps to achieve greater speed access to the documents through various keywords and Metadata. Document imaging system can support several ways to search for specific documents, such as:
- The file name or path
- keywordsand metadata
- documentswithin the sub-files
- file configuration properties
Indexing process by using metadata is an indicator of the system strength where users can refer to this data to reach the required documents by specific information.
The system’s ability to secure documents is very important so this system should support comprehensive insurance for all documents by developing strong conditions to gain access to these documents.
Document imaging system provides some means to clarify the existing documents such as:
- Small Texts
Copies and versions
The high-quality system supports many copies of the document and knowing the history of each document version and the various amendments also easily remove incorrect adjustments and return to original document content.
Good system ensures the possibility of documents division into groups and linking relevant documents, making it easier to access associated documents with specific department or process.
You may now choose the right Document imaging system for your business by identifying its quality and capabilities to meet your business needs and improve performance.