Content in the field of management – especially in the field of document management– means any document, paper, record, or anything that can be shared, stored, or archived by a company. It includes information, contracts, reports, and invoices, etc.
Every day, the employees search, collect, and archive information. This functionality is a manual process and consequently this is a time-consuming one as it takes a lot of time to be precise in each step. That’s why, here comes the need for having CMS or what is known as content management system. CMS affects the sufficiency of the work and eases the work process as it helps the organization to be more successful. It helps in managing and retrieving the organization’s documents and information.
Relationship between CMS and Company Revenue
Statistics show that any company costs a lot because employees waste a lot of time in searching for the needed documents and information. This consequently affects the workflow, the decision-making, work productivity, and of course the customer’s satisfaction. That’s why, it became vital to have a content management system that automates the work process and gets rid of papers.
A Good CMS shall include
- Capture tool,
- A locater functionality,
- Workflow management,
- Control and Security.
In a nutshell, “Content” is “what” the organization needs to manage. It includes the information, the documents, or the contracts, etc. However, “Management” refers to “How” such information and documents will be handled. It includes the methods and the ways that the company will abide to handle the content. While “System” is the mechanism that gathers everything.